Branch Administrative Assistant

Description

Ruppert Landscape is a privately held, family/employee owned, commercial landscape maintenance and construction company based in Laytonsville, MD. With a multi-state presence and a small company feel, our mission is to provide opportunities for our people, take care of our customers, and be good stewards of the environment and our community.

Position Description: The position is the first point of contact for customers and employees and is responsible for looking after all aspects of a professional office environment. The Administrative Assistant operates with direction from the Branch Administrator and may work on projects independently. 

Responsibilities:

• Develop a clear understanding of the philosophies by which the company operates
• Answer all phone calls with a “smile” in the voice and efficiently connects the caller with the requested contact or is able to advise the proper contact for the request. 
• Files vendor, customer, and personnel documents
• Processes all outgoing mail and maintains the postage meter.
• Manages incoming mail, properly distributing it to appropriate recipients.
• Sends and receives express packages, matching charges with invoices.
• Orders all office supplies and uniforms, regularly comparing prices and matching charges with invoices.
• Sorts and stores all uniform and office supply deliveries
• Welcomes visitors and makes them comfortable while waiting
• Administrative assistance as needed.
• Work closely with Branch Administrator to provide administrative support to branch and shop operations
• Other duties as assigned

Qualifications:

• Excellent verbal and written communication skills
• Excellent organizational skills and interpersonal skills
• Ability to use PC and widely used software packages (Excel, MS Word, PowerPoint) 
• Ability to meet deadlines; accomplish work in order of priority
• Experience as a receptionist or in an administrative position in a fast-paced office environment. Landscape experience is e a plus
• English, Bilingual Spanish a plus

Work Environment: 
Work takes place in a clean, pleasant, and office setting. Generally, a 20- hour week, but could occasionally require extra hours. Fast-paced and working under pressure is unavoidable. Position requires frequent standing, walking, and lifting (Routinely up to 20LB, occasionally up to 50LB) to file, copy, sort, and distribute uniforms, mail, and packages. 

What We Offer: 

• Competitive hourly wages
• Flexible work/life balance
• Family-oriented company culture

Ruppert Landscape is an Equal Opportunity and E-Verify Employer