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Corporate Receptionist

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Location: Laytonsville, MD, United States
Job Category: Administrative


Ruppert Landscape Logo

Corporate Receptionist/Administrative Assistant


Job Description

The receptionist acts as the nerve center for all office activities. As the first point of contact for customers and employees, it is the receptionist's duty to look after all aspects of the office environment that affect our ability to provide professional services to our customers. This is done by ensuring the office environment is always maintained and managed professionally. 


  • Answers all phone calls politely and professionally, and efficiently connects caller with requested contact /advise the proper contact for the request for a very busy landscaping company
  • Monitors general email accounts, responding to emails and/or distributing to appropriate employees
  • Welcomes visitors while notifying employee that their guest has arrived
  • Maintains a welcoming physical environment for guests - set up welcome screen daily, turns on all lights, lobby TVs, and unlocks doors for three buildings
  • Manages meeting spaces as needed, including book conference rooms, order and pick up refreshments, etc.
  • Order, monitor and refill office supplies for Corporate Facilities
  • Order and distribute business cards for employees
  • Process all incoming mail; distribute to employee mailboxes or department folders appropriately (i.e., centralized departments including payroll, accounting, and individual employees).
  • Process large volumes of incoming checks and distribute to accounts receivable for daily deposits
  • Package, address and process all outgoing mail, including twice-weekly branch mailings, interfacing with all national carriers such as USPS, UPS, and FedEx
  • Navigate Accounts Payable system and request missing invoices from vendors
  • Order uniforms for corporate staff
  • Process invoices in a timely manner to ensure our accounts stay up to date


We require a minimum of one year past successful reception and administrative experience in a fast-paced office. The ideal candidate must possess great interpersonal skills, good attitude, strong customer service skills, and a unique ability to make people feel welcome. High School diploma or General Education Degree (GED) req., ability to follow instructions in written and oral form, strong communication skills with a distinct clear speaking voice, able to work without close supervision, proficient in Microsoft Word, Excel and Outlook. Must be able to lift up to 15 pounds at a time.

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