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Receptionist

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Location: Laytonsville, MD, United States

Description

Ruppert Landscape Logo

Corporate Receptionist/Administrative Assistant

 

Job Description

The receptionist acts as the nerve center for all office activities. As the first point of contact for customers and employees, it is the receptionist's duty to look after all aspects of the office environment that affect our ability to provide professional services to our customers. This is done by ensuring the office environment is maintained and managed professionally at all times. 

Responsibilities

  • Answers all phone calls politely and professionally and efficiently connects caller with requested contact /advise the proper contact for the request
  • Monitors general email account, responding to emails and/or distributing to appropriate employees
  • Welcomes visitors while notifying employee that their guest has arrived
  • Maintains a welcoming physical environment for guests, including: set up welcome screen daily, turns on all lights, lobby TV’s, and unlocks doors
  • Manages meeting spaces as needed, including: book conference rooms, order and pick up refreshments, etc.
  • Order, monitor and refill office supplies for Corporate Facilities
  • Order and distribute business cards for employees
  • Process all incoming mail and checks; distribute to employee mailboxes or department folders appropriately (i.e. centralized departments including payroll, accounting, etc. and individual employees)
  • Package, address and process all outgoing mail, including: twice-weekly branch mailings, interfacing with all national carriers such as USPS, UPS and FedEx
  • Navigate Accounts Payable system and request missing invoices from vendors
  • Assist HR department ad hoc duties, such as preparing training binders and distributing handbooks

 

 

Requirements

We require a minimum of one year past successful reception and administrative experience in a fast paced office. The ideal candidate must possess great interpersonal skills, good attitude, strong customer service skills, and a unique ability to make people feel welcome. High School diploma or General Education Degree (GED) req., ability to follow instructions in written and oral form, strong communication skills with a distinct clear speaking voice, able to work without close supervision, proficient in Microsoft Word, Excel and Outlook.

Brief Description

The receptionist acts as the nerve center for all office activities. As the first point of contact for customers and employees, it is the receptionist's duty to look after all aspects of the office environment that affect our ability to provide professional services to our customers. This is done by ensuring the office environment is maintained and managed professionally at all times.  

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